Below are resources to assist with planning and promoting your festival or event, as well as the forms and reports referenced in the Contractors Handbook and February Contractors Meeting. Click on the links to download templates or view more information.

Handbook Forms and Reports

• Sample Invoice
• HTA, HVCB and Island Chapter Logos
• Progress Report (Appendix A: A1)
• Final Report Form (Appendix A: A2)
• Final Financial Report (Appendix A: A3)
• Key Performance Indicators (KPI) Report (Appendix A: A4)
• Sample Festivals & Events Survey (Appendix A: A4)
• Print Ad Request Form (Appendix C)
• HTA Contract CON 21038 (Exhibit A)

Calendar of Events Listing

To get your event noticed by those planning their trip to Hawaiʻi, list your event on the GoHawaii.com Calendar of Events page. This calendar lists events representing Hawaiʻi's culture, art & music, cuisine, sports, and festivals that will attract visitors or enhance a visitor's stay. Listing an event is free, however, the HTA and/or HVCB reserve the right to review the submitted content prior to posting on gohawaii.com. Submit your event here and reference this video tutorial.

Photo Tips for Media

Review helpful hints regarding media-friendly photos here.

Mandatory photo release forms for: Hawaiʻi Tourism Authority and Hawaiʻi Visitors and Convention Bureau.

Sponsorship Strategies

Learn strategies for securing and maintaining sponsorships here.

Maʻemaʻe Toolkit

The HTA has created the Maʻemaʻe Toolkit, a Hawaii style and resource guide that provides essential information needed to accurately and authentically promote the Hawaiian Islands. Information compiled in the comprehensive resource is guided by HTA’s partners and cultural experts in the community and industry, and covers geographical and cultural information, to descriptions of Hawaiʻi traditions and customs.

The Hawaiian Island & Island Brand Identities

Find out how the HTA and its marketing contractors are differentiating the individual Hawaiian islands by focusing on the distinct experiences and emotional aspects of each island as well as the brand elements that are common across all the islands. Learn more here.

Zero Waste Management

HTA and HVCB encourage incorporation and implementation of "green" practices into your festival/event. Counties of Hawaiʻi and Kauaʻi provide helpful guidelines in Zero Waste Management practices for events.

Green Event

HTA and HVCB encourage events to become certified as a Green Event under the State of Hawaiʻi’s Hawaiʻi Green Business Program. The purpose is to conserve Hawaiʻi’s natural resources by implementing practices that conserve and save water, energy, and lower the amount of solid waste generated.